Let's dig into the details ...
Since you clicked through to this page, we presume you might be interested in our 360-degree event management services. So here are all the details. But in reality, there is so much more we do. Too much to include all in one website.
CONCEPTUALIZING & PLANNING
This is where it all begins; translating your initial idea into a solid concept for a conference or forum. This is where we answer the pressing questions about your planned event; What is it all about? Why is this important? Who needs to attend, and why? Is it a local, regional, or global event? What other similar events are being held by others, and why are those successful (or not)?
We also start looking at some numbers at this time. What's the budget and how much will it cost? Is the event free or will you charge delegates to attend? How much will we need to raise in sponsorships? Are there any donor agencies who may have a vested interest in the topic and could therefore be willing to fund part of the expected costs?
And of course, no endeavor can succeed without a detailed project plan to ensure our end-to-end services cover all there is to cover, and that they all get done in due time. What are the various working phases and tasks involved? When do they begin and end? What are the critical milestones we need to keep an eye on?
All of these questions—and then some more—will be thoroughly addressed at the outset, so you'll know exactly what you're getting into. And to ensure you are involved at all times, we’ll move everything onto an online portal so you can practically live the event with us, to the extent you desire of course.
WHAT REALLY MATTERS;
CONTENT & SPEAKERS
A main reason why people attend conferences and forums is quality content. Content that's current, trending, and that's hot. Content that is delivered by the best presenters or panelists in the field.
This is why we spend tremendous amounts of effort and time to research your conference's theme/ topic, and along the way involve as many people and stakeholders as possible. Ultimately of course, this will translate into your agenda and roster of speakers.
Now that you have the ideal theme and content, you need people to deliver that in an impactful manner. Here's where we recruit magnets (keynotes and speakers who attract registrations), and a group of speakers and panelists who are not only subject matter experts but are also superb communicators.
And the beauty of it all, imagine the extent you can enhance the quality of your content, once you have this magnificent team on board and they start collaborating with us on the event and their respective sessions. It sometimes takes months, but it always pays off in the end.
SPONSORSHIPS & FUNDRAISING
Conferences and forums have a way of costing quite a bit, especially when they have a regional or global outreach. Although only a few of the events we work on do not aim at making a profit, no organization can afford to create a "black hole." At the very least, your event needs to carry its own weight and break even, right? But then again, we've seen quite a few events that made a very handsome profit as well. So it's all really up to you.
MARKETING & PROMOTIONS
Like all else in life, your event won't market itself. Regardless of how well preparations are going, if the room isn't filled, it'll be a waste of time and effort. Plus, you're not only competing with similar events, but more importantly, you are competing on people's time; time they're willing to spend outside their offices attending forums and events.
Registrations & Badges
This is a part of our work that happens mostly in the background, but that's nonetheless as important as all the others. By deploying our customized Event Management System, receiving and managing registrations is a seamless and live process. Participants get to self-manage their data as needed, so what ends up being printed on their badges is 100 percent correct.
PROCUREMENTS, PRODUCTIONS & ALL THE FUN STUFF
This is where we roll up our sleeves and work on the ground. Once we've finished all the designs and artwork, we get busy procuring and producing all these elements that collectively will make your event look exceptionally gorgeous.
And while we're at this point, it's worth to mention that we are super environmentally friendly. This means that printed materials are a no-no (unless you insist), stuff that can't be recycled or reused won't be even considered, and all banners and such are replaced with high-resolution screens (which look cooler anyway).
LOGISTICS, TRAVELS, HOTELS & SUPPORT
You can't even begin to imagine the flood of requests we receive and handle as the event gets closer and closer. Starting from simple tasks such as visas for non-local delegates to complex travel requirements for key speakers, we've got it all under control. But not to worry, our system is built robustly just for that and can handle any and all travel-related requests anyone could wish for.
ON-SITE PRESENCE & VENUE MANAGEMENT
Your event is in 48 hours and it's getting serious. A small army of people is on-site installing countless items, food and beverage people are frantic, delegates are beginning to arrive and want to be pampered, and everything is happening at once. In other words, it’s ON!
WHEN AN EVENT HASN'T REALLY ENDED; POST-EVENT SERVICES
The end of an event is by no means the end of our work. A lot remains to be done after the curtains close and the standing ovation is over. In fact, it usually takes over a month to wrap things up properly.
Finally, we wrap up documentation. We will provide you with all the working files that have been created/ used for your event, as those are your property. And once we've collected all the pictures and videos, we'll use our super-fast internet connection to upload them to your social media platforms so you can show off what you've just accomplished.